We want to support researchers and those employed on our grants through this challenging period.
As an independent charity, we’re able to redeploy our resources and make temporary changes to our policies on supplements and extensions, to manage the impact of the pandemic.
We recognise that other funders – particularly fundraising charities – may not be able to offer a similar level of emergency support to their grantholders.
We aim to continue to deliver our funding schemes during the pandemic, but we may have to make changes as the situation develops. We will publish any changes to application, shortlisting, interview and decision dates on the affected scheme web pages.
If your organisation is closed and unable to approve and submit an application, we can do this on their behalf. But we will need agreement from your organisation to do this. Your organisation should email email@example.com to confirm their agreement.
Our advisory committee meetings will take place remotely and we may need to change the review process. If this affects your application, we will let you know.
These are the costs we’ll pay if your grant is affected by the COVID-19 outbreak.
See support for those directly involved in delivery of the COVID-19 response for information on the costs we’ll cover if you’re called away to work on the pandemic.
We will follow the policy of the employing organisation if any staff employed on a Wellcome grant has:
We will supplement your grant for the costs the employing organisation incurs paying their salary while they're away, less any recoverable statutory pay. See our sick leave policy for more information.
We will provide supplementary funding depending on the type of grant you hold. Check our list of schemes [XLSX 171KB].
Separate arrangements apply if:
We will pay the following costs if your grant is eligible for supplementary funding.
If your grant is due to end 1 March to 31 December 2020, we will provide an additional six month's funding to pay for:
If your grant is due to end in 2021, we will provide an additional three month's funding to pay for:
If your grant is due to end in 2022 or later, we expect you to manage your existing funds to lessen the impact of the pandemic disruption. We accept that you may not be able to achieve all the aims of your original grant. You should follow our usual policies on:
We will only consider requests for supplementary funding in exceptional circumstances. You will need to provide a strong justification.
What you need to do
You don't need to do anything. If your grant finishes in 2020 or 2021 and is eligible for a COVID-19 salary and stipend supplement, we will calculate the value of the supplement based on the budget awarded for salary and stipend support. We have contacted all grantholders who are eligible for this supplement to confirm the amount they will receive.
If your grant finishes in 2020 or 2021, we will consider requests for animal maintenance costs for the period of disruption. Examples include the rederivation of transgenic lines or long-term disease models.
What you need to do
Contact us once the disruption has passed and the impact the pandemic has had on your animal costs is clear.
We will consider requests for additional research costs for clinical trials that are affected during the period of disruption.
What you need to do
Contact us once the disruption has passed and the impact the pandemic has had on your clinical trial costs is clear.
We won't supplement for:
We are discussing how to manage these grants with our partner funders and the organisations that administer these awards. We will update this page as soon as information is available.
We will extend all grants by up to six months, to allow for any disruption caused by the pandemic.
We will consider longer extensions, but only if your grant includes:
If your grant is eligible for a COVID-19 salary and stipend supplement, we will automatically extend your grant when we award your supplement.
If you're not eligible for this supplement, contact us to ask for an extension.
We expect grantholders to be flexible in how they manage their programmes of work, to minimise the impact of the disruption. We will only consider requests for extensions where there has been significant disruption to your research that you cannot otherwise manage.
You should follow our normal no-cost extension policy and process.
If your studentship is due to end in 2020, you can extend your submission deadline by up to six months.
If your studentship is due to end in 2021, you can extend your submission deadline by up to three months.
You don't need to ask us to confirm your extension. You must discuss it with your Programme Director.
We cannot provide advice on whether an employer can furlough their staff as this is a government scheme. If your employer determines that you can make use of the Coronavirus Job Retention Scheme (CJRS), we encourage you to do so. If staff salaried on our grants are furloughed, they must be paid a full salary. Grant funds can be used to cover any shortfall in payments through the CJRS.
If we give you a COVID-19 salary or stipend supplement and you also receive funds from the CJRS to support salaries during the disruption, you must deduct the CJRS amount when submitting your Final Expenditure Report. You will not be permitted to extend your grant further by using both sources of funding, and unspent funds will be written back to Wellcome.
If you do not receive a COVID-19 salary or stipend supplement from Wellcome, you can use the following to enable an extension:
To do this, you can use our usual policy on transferring costs between budget headings.
See supplementary grant funding above for information on the COVID-19 salary and stipend costs we will provide.
If these costs cannot be reimbursed or claimed for under insurance, you can claim these against your grant. We will not supplement grants for these costs.
We will not pay for office furniture costs. We expect these to be covered by your employing organisation.
We will not provide additional funding for laptops or video conferencing activity, but you can use your existing grant funds to cover these costs. if you want to do this, our usual policy on transferring costs between budget headings applies.
Our usual policy on transferring costs between budget headings applies if you want to move grant money between budget headings to help manage your grant during the pandemic.
Small-scale transfers can be done without our permission. But you must discuss significant transfers with us first. Read more about when you need to contact us.
We may extend your grant and provide supplementary funding if you're seconded for COVID-19 clinical service delivery and you've suspended your current research activity.
We will do this if you:
The expectation is that you're seconded on a full-time basis for one month or more, and will return to the post for which you hold an honorary contract.
We may extend your grant and provide supplementary funding if you are not a registered health professional, but you're directly involved in COVID-19 service delivery and you've suspended your current research activity.
We will do this if you are a researcher and your work is directly informing COVID-19 clinical provision. This may include, for example, those working on sequencing, testing, policy or ethics.
You must be able to demonstrate a direct and substantial line to policy or clinical service provision, for example via a national or international public health body.
The expectation is that you're working full-time on COVID-19 service delivery for one month or more.
We will pay the following costs if you're seconded for COVID-19 service delivery for one month or more:
We will also extend your grant for the period of time you're away.
Contact us to let us know that you intend to go on secondment.
We will ask you to provide a detailed breakdown of the costs incurred when you return to your research.
We will consider requests to switch the focus of your research to COVID-19 activity that does not directly help to manage the immediate pandemic. However, we will not provide additional funds for this purpose.
You must email firstname.lastname@example.org if you want to do this.
Updates to the 'Support for those directly involved in delivery of the COVID-19 response' section:
Added 'We have contacted all grantholders who are eligible for this supplement to confirm the amount they will receive' to the Supplementary grant funding - salaries and stipends - what you need to do section.
Added guidance on how to ask for an extension to the Extending a grant - No-cost extensions for grants that are due to end in 2020 or 2021 - 'What you need to do' section.
Added information relating to the Coronavirus Job Retention Scheme to the Managing a grant - costs for salaries and stipends on all Wellcome grants section.
Added more information about applying for funding, how to extend a grant, the costs we'll provide, and support for those directly involved in the COVID-19 response.
Find out how we're supporting research and development, and working to make sure that any new vaccines, treatments and diagnostics are mass-produced quickly and reach everyone who needs them.
We fund scientists and researchers - we do not provide support for individuals or businesses. Please only contact us if you’re a research officer, a research funding applicant or a current Wellcome grantholder.