Terms of use

Privacy

This statement explains how the Wellcome Trust Limited (as trustee of the Wellcome Trust) (“Wellcome”) uses the personal information we collect from you when you visit Wellcome’s websites. By visiting Wellcome’s websites you are consenting to our use of your information in this way. 

We may make changes to this statement so please check from time to time for any updates.

Information about you we may collect and use

You may give us your name and contact information by:

  • filling in forms on our websites
  • subscribing to our publications, newsletters and updates about our activities and events
  • registering for or enquiring about our activities, events and services
  • contacting us through our websites
  • reporting problems with our websites.

You may provide your name, contact information and other personal information to us if you:

  • apply for a job at Wellcome 
  • apply for a Wellcome grant 
  • respond to our surveys 
  • participate in our online discussion groups.

We may also receive information about you from third parties, for example from our service providers. When you visit our sites, we use third party services to collect certain technical information from your device including standard internet log information ie Internet Protocol (IP) address, browser type and version, and page interaction information.

How we use your information

We use the information you give us to:

  • send you the publications, newsletters and updates that you have subscribed to
  • provide you with the services and the information about our activities and events that you have requested
  • administer any user accounts we set up for you
  • conduct surveys and process your response to any survey you participate in for research, evaluation and statistical purposes
  • ensure that content from our sites is presented in the most effective manner for you
  • to otherwise communicate with you in connection with our charitable aims and activities.

If you apply for a Wellcome grant, any information we collect will be used in accordance with the privacy statement provided during the grant application process.

If you apply for a job at Wellcome via our online application system, the information we collect will only be used for recruitment purposes. Any equal opportunities monitoring information we collect during the recruitment process will be kept strictly confidential, separate to any job application you make and will only be used for equal opportunities monitoring purposes. 

The technical information we collect when you visit our sites is used for site administration and internal operations (ie troubleshooting, data analysis, testing, research, statistical and survey purposes). This enables us to improve our sites to ensure that content is presented in the most effective manner for you and for your device, to allow you to participate in interactive features of our services when you choose to do so, and as part of our efforts to keep our sites safe and secure.

Cookies

When you visit our websites we use cookies to automatically collect information about how you use our sites. Please see our Cookies information (below).

Sharing your information

For the purposes described above: we may share your personal information with different parts of our organisation including Wellcome Library, Wellcome Collection, Wellcome Trust Conference Centre and Wellcome Genome Campus (Genome Research Limited).

We may also share your information with our service providers, suppliers, partners, associated organisations and agents, some of whom may be based outside the European Economic Area.

Looking after your personal information

We securely store all information you provide to us. Where we have given you (or where you have chosen) a password to access certain parts of our sites, you are responsible for keeping this password confidential. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our sites; any transmission is at your own risk.

Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.

Your rights

You have the right to ask us not to use your personal information for marketing purposes by checking certain boxes on the forms we use to collect your information, or by contacting us. 

You have the right to access information held about you. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you. 

Our sites may contain links to and from the websites of third party affiliates. These sites have their own privacy policies which you are advised to read. We accept no responsibility or liability for such policies. 

Contact

For any queries or requests relating to this statement, write to Data Protection Compliance Officer, Wellcome Trust, Gibbs Building, 215 Euston Road, London NW1 2BE, UK, or email dataprotection@wellcome.ac.uk.

Cookies

Like most websites, the Wellcome Trust uses cookies to capture information about our sites’ users. A cookie is a small file of letters and numbers that we put on your computer if you agree.

Cookies allow us to recognise and count your visits, and to see how you move around the Trust’s sites while you are using them. This helps us to provide you with a good experience while you browse and to improve the way our sites work, for example by making sure you can find what you need.

Cookies are also set when you click on social networking buttons in our pages, watch videos, register for services, and take part in surveys and other activities.

By continuing to use our sites and by using video and social media functionality, you consent to the relevant cookies being set on your device.

For general information about cookies, and how to control and disable them, please visit www.allaboutcookies.org

Cookies we use on our sites by type

Across our sites we may make use of Flash files, which present information, allow integration with third parties (such as YouTube) and can offer a richer online experience. We have strived to identify any Flash elements that are likely to set cookies but, at this point in time, we cannot guarantee the status of every Flash file. Adobe offers a tool to monitor and remove Flash cookies.

Access control

Name Wlauth

Purpose Set when a user logs in with a Library account or social login. It contains an access token, in encrypted form, that allows the user to view protected content in the digital library and manage their bookmarks.

Duration Persistent – 2 years (the user still needs to log in again to view protected content if their session has been inactive for more than 10 minutes)

Used on Wellcome Library

Alerts

Name alertpopups_lib

Purpose Remembers alert messages a user has seen.

Duration Persistent – 40 years

Used on Wellcome Library

Analytics cookies 

Name _hjClosedSurveyInvites

Purpose This cookie is set once a visitor interacts with a Survey invitation modal popup. It is used to ensure that the same invite does not re-appear if it has already been shown. This information is used by Hotjar. 

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors

Name _hjDonePolls

Purpose This cookie is set once a visitor completes a poll using the Feedback Poll widget. It is used to ensure that the same poll does not re-appear if it has already been filled in. This information is used by Hotjar. 

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors

Name hjMinimizedPolls

Purpose This cookie is set once a visitor minimises a Feedback Poll widget. It is used to ensure that the widget stays minimises when the visitor navigates through your site. This information is used by Hotjar.   

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors

Name _hjDoneTestersWidgets

Purpose This cookie is set once a visitor submits their information in the Recruit User Testers widget. It is used to ensure that the same form does not re-appear if it has already been filled in. This information is used by Hotjar. 

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors

Name _hjMinimizedTestersWidgets

Purpose This cookie is set once a visitor minimises a Recruit User Testers widget. It is used to ensure that the widget stays minimises when the visitor navigates through your site. This information is used by Hotjar. 

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors

Name _hjDoneSurveys

Purpose  This cookie is set once a visitor completes a survey. It is used to only load the survey content if the visitor hasn't completed the survey yet. This information is used by Hotjar. 

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors

Name _utma

Purpose  Collects data such as the number of times a visitor has been to the site, when their first visit was and when their last visit occurred. This information is used by Google Analytics.

Duration Persistent – 2 years

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors, Strategic approach microsite

Name _utmb

Purpose  Takes a timestamp of the exact moment when a visitor enters the site. Used by Google Analytics to calculate the length of a website visit.

Duration Persistent – 30 minutes

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors, Strategic approach microsite

Name _utmb

Purpose  Takes a timestamp of the exact moment when a visitor leaves the site. Used by Google Analytics to calculate the length of a website visit.

Duration Session cookie

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors, Strategic approach microsite

Name _utmz

Purpose  Collects data about where a visitor came from, what search engine they used, what link they clicked on, what keywords they used and from where in the world they accessed the site. Used by Google Analytics.

Duration Persistent – 6 months

Used on Wellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Big Picture, Mosaic, Wellcome Book Prize, Questions for Governors, Strategic approach microsite

Name UID

Purpose  ScorecardResearch uses a combination of web tags and cookies to help count users who have visited and seen a page or various parts of a page.

Duration Persistent – 1 year

Used on Wellcome Trust, Wellcome Collection, Big Picture, Mosaic,Wellcome Book Prize, Questions for Governors, Strategic approach microsite

Browser/Javascript functionality 

Name ¬js

Purpose Checks whether a user’s browser supports JavaScript.

Duration Session cookie

Used by Mosaic, Big Picture, Wellcome Collection, Wellcome Book Prize

Media 

Name NID

Purpose Pages embedding content from Google Maps set this cookie.

Duration Persistent – 6 months

Used on Wellcome Library

Personalisation 

Name wlauthdisp

Purpose This contains a user’s display name (but not their username or other login details). It is made available for the client-side script to use, eg to display a welcome message.

Duration Persistent – 2 years

Used on Wellcome Library

Name wlredirect

Purpose Stores the address of the page a user is on when initiating the login process, so that the user can be returned to the same page once their login has been completed.

Duration Session cookie

Used on Wellcome Library

Social networking 

Name lsd 

Purpose Contains a random value that is set when a Facebook user logs out, to prevent cross-site request forgery (CSRF) attacks.

Duration Session cookie

Used on Wellcome Collection

Name noscript

Purpose Modifies the user interface to support browsers that do not support, or have deliberately disabled, JavaScript.

Duration Session cookie

Used on Wellcome Collection

Name reg_fb_gate

Purpose Contains the first Facebook page that a web browser visited. These cookies are used by Facebook to track registration effectiveness by recording how a user originally came to Facebook when they created their account.

Duration Session cookie

Used on Wellcome Collection

User preferences

Name PREF

Purpose Stores user preferences for Google.

Duration Session cookie

Used on Wellcome Library

Name cookieconsent_lib

Purpose Remembers a user’s cookie preference.

Duration Persistent – 40 years

Used on Wellcome Library

Name cookie-agreed-en

Purpose Remembers a user’s cookie preference.

Duration Persistent – 100 days

Used on Mosaic, Big Picture, Wellcome Collection

Name download¬_as_data_format

Purpose Remembers data download format preferences (.txt, .CSV etc.).

Duration Session cookie

Used on Wellcome Library

Name wldata

Purpose Remembers toggle-a-tron setting.

Duration Persistent – 2 years

Used on Wellcome Library

Your visit

Name ASP.NET_Sessionld

Purpose Stores session data during a website visit, issued by Microsoft’s ASP.NET application, a framework for building websites.

Duration Session cookie

Used on Wellcome Library

Name JSESSIONID, ASPSESSIONIDCADTBCQD, ASPSESSIONIDACABDQQA, ASPSESSIONIDACDCARQA

Purpose Stores session data during a website visit, issued by Microsoft’s ASP.NET application.

Duration Session cookie

Used on Wellcome Library

Disclaimer

The material contained in the Wellcome Trust website is provided for general purposes only. Although we endeavour to ensure that the content is accurate and up to date, the Wellcome Trust accepts no responsibility for loss arising from reliance on information contained in this site or other sites that may be linked to from our site from time to time.

Unless otherwise stated, all content on the site is © The Wellcome Trust and is licensed under Creative Commons Attribution 2.0 UK.

This means that you are free to share the content by copying, distributing and transmitting it, but please attribute it to the Wellcome Trust and provide a link to its website http://www.wellcome.ac.uk. For any reuse or distribution, you must make these licence terms clear to others.