Terms of use

Privacy

This statement explains how the Wellcome Trust Limited (as trustee of the Wellcome Trust) (“Wellcome”) uses the personal information we collect from you when you visit Wellcome’s websites. By visiting Wellcome’s websites you are consenting to our use of your information in this way. 

We may make changes to this statement so please check from time to time for any updates.

Information about you we may collect and use

You may give us your name and contact information by:

  • filling in forms on our websites
  • subscribing to our publications, newsletters and updates about our activities and events
  • registering for or enquiring about our activities, events and services
  • contacting us through our websites
  • reporting problems with our websites.

You may provide your name, contact information and other personal information to us if you:

  • apply for a job at Wellcome 
  • apply for a Wellcome grant 
  • respond to our surveys 
  • participate in our online discussion groups.

We may also receive information about you from third parties, for example from our service providers. When you visit our sites, we use third party services to collect certain technical information from your device including standard internet log information ie Internet Protocol (IP) address, browser type and version, and page interaction information.

How we use your information

We use the information you give us to:

  • send you the publications, newsletters and updates that you have subscribed to
  • provide you with the services and the information about our activities and events that you have requested
  • administer any user accounts we set up for you
  • conduct surveys and process your response to any survey you participate in for research, evaluation and statistical purposes
  • ensure that content from our sites is presented in the most effective manner for you
  • to otherwise communicate with you in connection with our charitable aims and activities.

If you apply for a Wellcome grant, any information we collect will be used in accordance with the privacy statement provided during the grant application process.

If you apply for a job at Wellcome via our online application system, the information we collect will only be used for recruitment purposes. Any equal opportunities monitoring information we collect during the recruitment process will be kept strictly confidential, separate to any job application you make and will only be used for equal opportunities monitoring purposes. 

The technical information we collect when you visit our sites is used for site administration and internal operations (ie troubleshooting, data analysis, testing, research, statistical and survey purposes). This enables us to improve our sites to ensure that content is presented in the most effective manner for you and for your device, to allow you to participate in interactive features of our services when you choose to do so, and as part of our efforts to keep our sites safe and secure.

Cookies

When you visit our websites we use cookies to automatically collect information about how you use our sites. Please see our Cookies information (below).

Sharing your information

For the purposes described above: we may share your personal information with different parts of our organisation including Wellcome Library, Wellcome Collection, Wellcome Trust Conference Centre and Wellcome Genome Campus (Genome Research Limited).

We may also share your information with our service providers, suppliers, partners, associated organisations and agents, some of whom may be based outside the European Economic Area.

Looking after your personal information

We securely store all information you provide to us. Where we have given you (or where you have chosen) a password to access certain parts of our sites, you are responsible for keeping this password confidential. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our sites; any transmission is at your own risk.

Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.

Your rights

You have the right to ask us not to use your personal information for marketing purposes by checking certain boxes on the forms we use to collect your information, or by contacting us. 

You have the right to access information held about you. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you. 

Our sites may contain links to and from the websites of third party affiliates. These sites have their own privacy policies which you are advised to read. We accept no responsibility or liability for such policies. 

Contact

For any queries or requests relating to this statement, write to Data Protection Compliance Officer, Wellcome Trust, Gibbs Building, 215 Euston Road, London NW1 2BE, UK, or email dataprotection@wellcome.ac.uk.

Cookies

Last updated 23rd August 2017

Like most organisations, Wellcome uses cookies to capture information about our websites’ users. A cookie is a small file of letters and numbers that we save to your computer or device if you agree.

Cookies allow us to recognise and count your visits, and to see how you move around our sites while you are using them. This helps us to provide you with a good experience while you browse and to improve the way our sites work, for example by making sure you can find what you need.

Cookies are also set when you:

  • click on social networking buttons in our pages
  • watch videos
  • register for services
  • take part in surveys and other activities.

Third-party cookies

As well as the cookies we set, we may use third party cookies and other similar technologies set by other websites when you visit them to help us to understand some simple information about the age, location and interests of the people who visit our sites. Third parties may use these technologies to collect or recieve information from our website and elsewhere on the internet and use that information to provide measurement services and to target adverts.

We only ever use this information in aggregate, and never associate it with any personal information that might identify you. 

You can opt out of being tracked by cookies set by third parties by using the Google ad preferences page or the opt-out tool

You can also get more information from Google or the Your Online Choices website.

You can opt out of being tracked and the collection and use of information for Facebook ad targeting in your ad settings page on Facebook. You can also get more information from Facebook on their use of cookies and advertising policies.

You can opt out of tracking from all participating companies through the European Interactive Digital Advertising Alliance 'Your Online Choices' site. In the UK, click on the 'Your ad choices' menu option.

By continuing to use our sites and by using video and social media functionality, you consent to the relevant cookies being set on your device.

For general information about cookies, and how to control and disable them, please visit www.allaboutcookies.org

Cookies we use on our sites by type

Across our sites we may make use of Flash files, which present information, allow integration with third parties (such as YouTube) and can offer a richer online experience. We have strived to identify any Flash elements that are likely to set cookies but, at this point in time, we cannot guarantee the status of every Flash file. Adobe offers a tool to monitor and remove Flash cookies.

We use Google Analytics, Google Analytics demographics and interest reporting, and integrated services that require Google Analytics to collect data via advertising cookies and identifiers. Google Analytics is a tool that helps website and app owners to understand how their visitors behave. It uses a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to Google. It also uses some cookies set by other websites to help us understand more about our sites’ visitors.

We use web beacons like Facebook Pixel to understand what users of our site do after clicking a link in an email that we’ve sent to a list of subscribers, or clicking on an advert we’ve placed on Facebook. This information helps us to improve the content we make, reach people who are interested in our work with our advertising and social activity, and measure how effective our advertising and newsletters are, without personally identifying individual site visitors, newsletter subscribers or Facebook users.

The following table is a list of the cookies we use, why we use them, and on which of our sites.

Details of cookie usage on Wellcome sites

TypeNamePurposeDurationUsed By
Access controlWlauthSet when a user logs in with a Library account or social login. Contains an access token, in encrypted form, that allows the user to view protected content in the digital library and manage their bookmarks.2 years (the user still needs to log in again to view protected content if their session has been inactive for more than 10 minutes)Wellcome Library
Alertsalertpopups_libRemembers alert messages a user has seen.40 yearsWellcome Library
Analytics_ethnio_displayedSet once a visitor sees an Ethnio screener for user research recruitment. Used to make sure site visitors aren't annoyed by multiple screener invites.30 daysWellcome Trust
Analytics_gaUsed to distinguish users.2 yearsWellcome Trust, Wellcome Collection, Explorify, Mosaic, Questions for Governors, Together Science Can, Understanding Patient Data
Analytics_gaexpUsed by Google Optimise to A/B test alternative content. Used to determine a user's inclusion in an experiment and the expiry of experiments a user has been included in.Depends on the length of the experiment but typically 90 days.Wellcome Trust, Mosaic
Analytics_gatUsed to ensure that there are not too many people requesting a page or resource from Google Analytics at the same time.10 minutesWellcome Trust, Wellcome Collection, Explorify, Mosaic, Questions for Governors, Together Science Can, Understanding Patient Data
Analytics_gidUsed to distinguish users.24 HoursWellcome Trust, Wellcome Collection, Explorify, Mosaic, Questions for Governors, Together Science Can, Understanding Patient Data
Analytics_hjClosedSurveyInvitesSet once a visitor interacts with a Survey invitation modal popup. Used to ensure that the same invite does not reappear if it has already been shown. This information is used by Hotjar. 1 yearWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_hjDonePollsSet once a visitor completes a poll using the Feedback Poll widget. Used to ensure that the same poll does not reappear if it has already been filled in. This information is used by Hotjar. 1 yearWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_hjDoneSurveysSet once a visitor completes a survey. Used to only load the survey content if a visitor hasn't yet completed the survey. This information is used by Hotjar. 1 yearWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_hjDoneTestersWidgetsSet once a visitor submits their information in the Recruit User Testers widget. Used to ensure that the same form does not reappear if it has already been filled in. This information is used by Hotjar. 1 yearWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_hjMinimizedPollsSet once a visitor minimises a Feedback Poll widget. Used to ensure that the widget stays minimised when a visitor navigates through the site. This information is used by Hotjar. 1 yearWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_hjMinimizedTestersWidgetsSet once a visitor minimises a Recruit User Testers widget. Used to ensure that the widget stays minimised when a visitor navigates through the site. This information is used by Hotjar. 1 yearWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_utmaCollects data such as the number of times a visitor has been to the site, when their first visit was and when their last visit occurred. This information is used by Google Analytics.2 yearsWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_utmaUsed to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.2 yearsExplorify
Analytics_utmbTakes a timestamp of the exact moment when a visitor enters the site. Used by Google Analytics to calculate the length of a website visit.30 minutesWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_utmbTakes a timestamp of the exact moment when a visitor leaves the site. Used by Google Analytics to calculate the length of a website visit.Session cookieWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analytics_utmcUsed in conjunction with other cookies to determine whether a user is in a new session or visit.End of browser sessionExplorify
Analytics_utmtUsed to ensure there are not too many people requesting a page or resource from Google Analytics at the same time.10 minutesExplorify
Analytics_utmzUsed to find information about how visitors to a site are using a page.2 years from set/updateExplorify
Analytics_utmzCollects data about where a visitor came from, what search engine they used, what link they clicked on, what keywords they used and from where in the world they accessed the site. Used by Google Analytics.6 monthsWellcome Trust, Wellcome Collection, Wellcome Library, Wellcome Images, Wellcome Image Awards, Wellcome Book Prize, Big Picture, Explorify, Mosaic, Questions for Governors
Analyticsmp_cc64fee3710f24dc91319284e75c28df_mixpanelCollects information on a visitor's interactions with the site1 yearWellcome Collection
Analyticsmp_mixpanel__cCollects information on a visitor's interactions with the site1 dayWellcome Collection
AnalyticsUIDScorecardResearch uses a combination of web tags and cookies to help count users who have visited and seen a page or various parts of a page.1 yearWellcome Trust, Wellcome Collection, Wellcome Book Prize, Big Picture, Mosaic, Questions for Governors
Analytics (3rd Party)DSIDA third-party cookie set by Google on other websites, and used to show us anonymous, aggregated demographic information in Google Analytics to help us understand our users better.2 weeksWellcome Collection
Analytics (3rd Party)id / IDE (doubleclick.net)A third-party cookie set by Google on other websites, and used to show us anonymous, aggregated demographic information in Google Analytics to help us understand our users better.2 yearsWellcome Trust, Wellcome Collection
Analytics (3rd Party)cmTPSetUsed by IBM Digital Analytics (formerly known as Coremetrics). Used by 'Brassring', our job application system provided by IBM.Set by 3rd partyWellcome Jobs Application Portal
Analytics (3rd Party)CoreID6Used by IBM Digital Analytics (formerly known as Coremetrics). Used by 'Brassring', our job application system provided by IBM.Set by 3rd partyWellcome Jobs Application Portal
Analytics (3rd Party)xxx_cloginUsed by IBM Digital Analytics (formerly known as Coremetrics). Used by 'Brassring', our job application system provided by IBM.Set by 3rd partyWellcome Jobs Application Portal
Analytics (3rd Party)NREUMUsed by New Relic, a system that helps us monitor the technical performance of our site. Used by 'Brassring', our job application system provided by IBM.Set by 3rd partyWellcome Jobs Application Portal
Analytics (3rd Party)NRAGENTUsed by New Relic, a system that helps us monitor the technical performance of our site. Used by 'Brassring', our job application system provided by IBM.Set by 3rd partyWellcome Jobs Application Portal
Analytics (3rd Party)JSESSIONIDUsed by New Relic, a system that helps us monitor the technical performance of our site. Used by 'Brassring', our job application system provided by IBM.Set by 3rd partyWellcome Jobs Application Portal
Browser Javascript functionality¬jsChecks whether a user’s browser supports JavaScript.Session cookieWellcome Collection, Wellcome Book Prize, Mosaic
Browser Javascript functionality has_jsChecks whether a user’s browser supports JavaScript.Session cookieWellcome Trust
Media GEUPPages embedding content from YouTube set this cookie. Stores user preferences and video views for Google.1 yearWellcome Trust
Media NIDPages embedding content from Google Maps set this cookie. Used by Google to remember your preferences, like language.6 monthsWellcome Trust, Wellcome Library
Media VISITOR_INFO1_LIVEPages embedding content from YouTube set this cookie. Stores user preferences and video views for Google.1 yearWellcome Trust
Media YSCPages embedding content from YouTube set this cookie. Stores user preferences and video views for Google.Session cookieWellcome Trust
Personalisation wlauthdispContains a user's display name (but not their username or other login details). It is made available for the client-side script to use, eg to display a welcome message.2 yearsWellcome Library
Personalisation wlredirectStores the address of the page a user is on when initiating the login process, so that the user can be returned to the same page once their login has been completed.Session cookieWellcome Library
Securitytg_rftRequest forgery token. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Social networking external_refererTwitter cookie which allows content from Twitter to be shown on site pages and pages to be shared on Twitter7 daysWellcome Collection
Social networking guest_idTwitter cookie which allows content from Twitter to be shown on site pages and pages to be shared on Twitter2 yearsWellcome Collection
Social networking lsd Contains a random value that is set when a Facebook user logs out, to prevent cross-site request forgery (CSRF) attacks.Session cookieWellcome Collection
Social networking noscriptModifies the user interface to support browsers that do not support, or have deliberately disabled, JavaScript.Session cookieWellcome Collection
Social networking personalization_idPersonalisation across devices2 yearsWellcome Collection
Social networking reg_fb_gateContains the first Facebook page that a web browser visited. These cookies are used by Facebook to track registration effectiveness by recording how a user originally came to Facebook when they created their account.Session cookieWellcome Collection
System AdministrationAMSessionUsed to store Agency Manager session information. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationAgency_ClientIdUsed to store Agency Manager Client ID. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationAgency_SiteIdUsed to store Agency Manager Site ID. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationAgency_cultureUsed to store Agency Manager Language/culture. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationProfileIdStores the Profile ID of the selected candidate. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationSessionKeySession key. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationTab_ColorsStores the Current tab colors in Agency Manager. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationJobsAppliedStores Req IDs of the jobs that the candidate has been added to. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationJobSearchThe field name on which the jobs are being sorted. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationCancelUrlURL used when canceling. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationBrassRingAdministratorLogged in user and client details. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationdotnetuserUsed for .NET converted code. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
System AdministrationSessionIDWorkbench session ID. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
User preferencescookie-agreed-enRemembers a user's cookie preference.100 daysWellcome Collection, Big Picture, Mosaic
User preferencescookieconsent_libRemembers a user's cookie preference.40 yearsWellcome Library
User preferencescookieSeenRemembers a user's cookie preference.1 yearWellcome Trust
User preferencesdownload¬_as_data_formatRemembers data download format preferences (.txt, .CSV etc.).Session cookieWellcome Library
User preferenceslangThird-party cookie which records the user's selected language for the siteSession cookieWellcome Collection
User preferencesPREFPages embedding content from YouTube set these cookies. Stores user preferences for Google.Session cookieWellcome Trust, Wellcome Library
User preferenceswldataRemembers toggle-a-tron setting.2 yearsWellcome Library
Web BeaconFacebook PixelAllows us to measure the effectiveness of our Facebook content by understanding the actions people take on our website after clicking a Facebook post.30 - 180 days (Set by Facebook)Wellcome Trust, Mosaic, Together Science Can
Web BeaconDotMailer PixelEmails that we send to our subsribers may contain a web beacon pixel which allows us to know if an email is opened, and to verify if someone clicks a link in the email. We use this information to work out which of our emails are more interesting to users, to query whether users who do not open our emails wish to continue receiving them to measure the effectiveness of our emails and the links we share, and to understand the actions people take on our website after clicking a link in an email we send.Deleted when you delete the emailWellcome Trust, Wellcome Collection, Wellcome Library, Big Picture, Explorify, Moscic, Together Science Can
Your visitASP.NET_SessionldStores session data during a website visit, issued by Microsoft's ASP.NET application, a framework for building websites.Session cookieWellcome Library
Your visitexplorify.wellcome.ac.ukTo maintain session state between requestsSession cookieExplorify
Your visitJSESSIONID, ASPSESSIONIDCADTBCQD, ASPSESSIONIDACABDQQA, ASPSESSIONIDACDCARQAStores session data during a website visit, issued by Microsoft’s ASP.NET application.Session cookieWellcome Library
Your visitSwepsOther modules in Brassring (like DIT) check presence of these cookies for some application logic. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitKRBPDTOther modules in Brassring (like DIT) check presence of these cookies for some application logic. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitJETSTREAM FLFUsed to store current user and session details (no 'person identifiable information', only system generated codes/numbers). Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitJETSTREAMUsed to store current user and session details (no 'person identifiable information', only system generated codes/numbers). Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitBRLUsed to store current user and session details (no 'person identifiable information', only system generated codes/numbers). Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitBRAuthIdUsed to store current user and session details (no 'person identifiable information', only system generated codes/numbers). Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitNotificationUsed to store some system related codes which are used by application logic. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitVBNetUsed to store some system related codes which are used by application logic. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitELINKUsed to store some system related codes which are used by application logic. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitJETSTREAM_CPPUsed to keep a note on how many items to display per page in candidate results pages. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitLaunchedFrom2XBUsed to determine if module was launched from BrassRing. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitEMLUsed to store current user and session details (no 'person identifiable information', only system generated codes/numbers). Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitLogClientIdClient ID, used for logging. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitLogUserIdCurrent user ID, used for logging. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitCPSessionIDCurrent session ID. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visit.ASPXAUTHASP.NET forms authentication cookie. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visitBRSessionIDUsed to store Brassring Session ID. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visittg_sessionSession information (deprecated). Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Your visittg_session_X_YUsed to store current user and session details (no 'person identifiable information', only system generated codes/numbers). The X and Y in the cookie name are replaced with whatever TG you have navigated to - e.g., tg_session_26058_6009. Used by 'Brassring', our job application system provided by IBM.Session cookieWellcome Jobs Application Portal
Last Updated 23rd August 2017

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