Research Resources Grants: Support for libraries and archives

Research Resources Grants improve access to health-related library and archive collections across the UK and Republic of Ireland by supporting cataloguing, conservation and digitisation projects.

Scheme at a glance

Level of funding:

Up to £10,000, or £10,000 to £150,000

Duration of funding:

Up to 3 years

Who can apply

All libraries and archives across the UK and Republic of Ireland can apply for Research Resources Grants. 

Projects should focus on collections of: 

  • printed books
  • documents 
  • film and photographic materials. 

Scoping grants up to £10,000

These grants are suitable for libraries and archives that need the help of external experts to assess collections. These experts produce detailed reports on the content and condition of the collections. 

Grants from £10,000 to £150,000

Your project should meet both the international standards set for cataloguing (ISAD[G] and MARC) and the preservation standards outlined by the Institute of Conservation (ICON). Your application should:

  • show how the collection could support research in health-related humanities and social science subjects
  • identify researchers who may want to use the collection(s) you propose to develop.

Who can't apply

  • Individuals.
  • Academic departments.
  • Private collections.

Other schemes

Research Bursaries

Supporting individuals working on small and medium-scale research projects that focus on library or archive collections supported by the Wellcome Trust. 
Full details of Research Bursaries

Seed Awards in Humanities and Social Science

Helping researchers develop compelling and innovative ideas that will go on to form part of larger grant applications to Wellcome or elsewhere. The current funding round is on the theme of artificial intelligence.
Full details of Seed Awards in Humanities and Social Science
Scheme finder

Research Resources Grants have two levels of funding:

Scoping Grants up to £10,000

Grants normally last for up to a month. The support is to pay for skilled external experts (normally a conservator and an archivist).

Grants from £10,000 to £150,000

Grants normally last between one to three years. Support includes:

  • We will provide funding for staff to work on your project, eg:

    • professional archivists 
    • library cataloguers 
    • conservators
    • technical staff for digitisation projects (if justified).

    Staff can work full-time or part-time.

    We don’t usually provide a salary for the lead applicant for this scheme.

    • Materials and consumables you need to carry out your project, such as archival and conservation materials.

    • Equipment purchase

      You can ask for smaller items of equipment that are essential to your proposed project. Costs may include purchase, delivery, installation, maintenance and training, where necessary.

      If you want to request larger items, please contact us before applying.

      Equipment maintenance

      We will cover maintenance costs for equipment if:

      • you are requesting it in your application
      • it is existing equipment that is:
        • funded by us or another source
        • essential to the proposed research project
        • more than five years old
        • cost effective to keep maintaining it.

      We won’t cover maintenance costs for equipment if there is a mechanism in place to recoup these costs through access charges.

      Computer equipment

      We will cover the cost of one personal computer or laptop per person up to £1,500.

      We won't pay for:

      • more expensive items, unless you can justify them
      • installation or training costs.
    • You can ask for the cost of access to shared equipment or facilities if they’re essential to your project.

      These may include materials and consumables, plus a proportion of:

      • maintenance and service contracts
      • staff time costs for dedicated technical staff employed to operate the equipment or facility.

      We don’t cover the costs of:

      • estates and utilities
      • depreciation or insurance
      • other staff eg contributions towards departmental technical, administrative and management staff time.

      If the facilities or equipment were paid for by a Trust grant, you can only use the funds for access charges if:

      • the grant has ended
      • any support for running costs and maintenance contracts has ended.
    • We will cover the costs incurred by:

      • a steering/advisory group eg travel, subsistence, room hire
      • dissemination activities such as workshops or hosting a meeting.
    • We will add an inflation allowance to your award.

      How we calculate your inflation allowance

      Your inflation allowance is based on your total eligible costs and the duration of the award. You'll receive the allowance if the costs in your application are in pounds sterling, euros or US dollars.

      Our inflation allowance is increasing. The following rates apply to grants awarded from 1 October 2017:

      Award duration (in months)Inflation allowance
      0-120.0%
      13-241.0%
      25-362.0%
      37-483.0%
      49-604.1%
      61-725.1%
      73-846.2%

      These rates are calculated using compound inflation at 2.0% a year from Year 2 onwards.

      If your costs are in any other currency, we will use an inflation allowance that reflects the inflation rate of the country where the host organisation is based.

      What to include in your application

      The costs in your application must be based on current known costs, excluding inflation.

      You should allow for salary pay awards during Year 1. These should be based on pay awards already agreed; if you don’t know what the pay award is yet then use our inflation rate.

      The Trust’s studentship stipend scales include an annual increase for inflation.

    • Costs you may ask for (you will have to justify these costs in your application):

      • consultancy fees
      • expenses for subjects and volunteers – includes recruitment of participants, their participatory fees and travel, as well as interviewee expenses
      • reasonable research-associated costs related to the feedback of health-related findings but not any healthcare-associated costs
      • costs associated with developing an outputs management plan
      • recruitment, advertising and interviewee travel costs for staff to be employed on the grant
      • purchase, hire and running costs of project-dedicated vehicles.

      Costs we won’t pay:

      • estates costs – such as building and premises costs, basic services and utilities. This also includes phone, postage, photocopying and stationery, unless you can justify these within a clinical or epidemiological study.
      • research, technical and administrative staff whose time is shared across several projects and isn’t supported by an audit record
      • charge-out costs for major facilities – departmental technical and administrative services, and use of existing equipment
      • indirect costs – this includes general administration costs such as personnel, finance, library, room hire and some departmental services
      • office furniture, such as chairs, desks, filin cabinets, etc.
      • clothing such as lab coats, shoes, gloves, protective clothing
      • non-research related activities, eg catering, room and venue hire for staff parties, team-building events and social activities
      • indemnity insurance (insurance cover against claims made by subjects or patients associated with a research programme)
      • ethics reviews, unless you are in a low- or middle-income country
      • cleaning, waste and other disposal costs
      • radiation protection costs.
  • transport costs to cover the transfer of collections

You can also apply for Research Enrichment funding to increase the impact of your work through activities in public engagement, open research, and diversity and inclusion.

What we don’t offer

We don't provide funds for directly allocated or indirect costs unless they're included on this page.

You must submit your application through the Wellcome Trust Grant Tracker (WTGT).

Start your application

If your project involves the digitisation of analogue material – including text, audio and video – for use over the web, please read our Technical guidelines for digitisation projects [PDF 148KB] before you apply.

Stages of application

Scoping grants up to £10,000

If you're interested in a scoping grant, please contact us before you apply.

You must submit your application through Grant Tracker.

We'll give you a decision within two months.

View the sample full application form for Research Resources Scoping Grants [PDF 315KB]

Grants from £10,000 to £150,000

It usually takes eight months from submitting your preliminary application to receiving a final decision.

  1. Submit your preliminary application

    You must submit your application through Grant Tracker.

    View the sample preliminary application form for Research Resources Grants [PDF 231KB]

    If suitable, we'll invite you to submit a full application.

  2. Submit your full application

    View the sample full application form for Research Resources Grants [PDF 365KB].

  3. Review and shortlisting

    The Research Resources Committee meets twice a year to review full applications.

  4. Decision

    We'll usually give you a decision within six weeks of you submitting a full application.

Disabled applicants

If you are disabled or have a chronic health condition, we can support you with the application process.

Dates

You must submit your application by 17:00 (GMT/BST) on the deadline day. We don't accept late applications.

Scoping grants up to £10,000

June 2018 round

  • Full application deadline

    25 June 2018, 17:00 BST

  • Decision

    July 2018

Grants from £10,000 to £150,000

April 2018 round

  • Preliminary application deadline

    12 April 2018, 17:00 BST

  • Full application deadline

    17 October 2018, 17:00 BST

  • Decision

    November 2018

Grants from £10,000 to £150,000

2019 round

  • Application forms available online

    October 2018

  • Full application deadline

    April 2019 (to be confirmed)

  • Decision

    May 2019 (to be confirmed)

Definitions

Key dates

Scoping grants up to £10,000

June 2018 round

  • Full application deadline

    25 June 2018, 17:00 BST

  • Decision

    July 2018

Grants from £10,000 to £150,000

April 2018 round

  • Preliminary application deadline

    12 April 2018, 17:00 BST

  • Full application deadline

    17 October 2018, 17:00 BST

  • Decision

    November 2018

Grants from £10,000 to £150,000

2019 round

  • Application forms available online

    October 2018

  • Full application deadline

    April 2019 (to be confirmed)

  • Decision

    May 2019 (to be confirmed)

Contact us

Contact our information officers if you have a question about funding.

If you have a question about the scope and content of your proposal, contact the relevant person in our Humanities and Social Science team.

Projects we've funded