Depositing your Wellcome-funded research
If you’re funded by Wellcome, you must make the results of your research freely available to comply with our open access policy. This applies if you’re wholly or partly funded by us.
Depositing your articles and papers
When publishing research, you should select an open access option that:
- makes the final version of the publication freely available under a Creative Commons, Attribution licence (CC-BY) immediately on publication
- ensures the publisher deposits the article in PMC or PMC Bookshelf on the author’s behalf.
If the publisher does not have an immediate open access option, you may self-archive your article in Europe PMC.
Europe PMC plus
Manuscript files may be submitted to Europe PMC - via Europe PMC plus - by the author or anyone given access to the author's files (eg administrative personnel, graduate students, librarians).
Where a paper has been written by someone other than the principal investigator (PI) (typically named as the grantholder), submission to Europe PMC plus should be made using a user-created login. (A login account can be created at the Europe PMC plus website).
Where the PI is the author, submissions should be made using the Europe PMC plus login account, automatically supplied to the PI.
If you are a PI and have not received or have mislaid your login, please contact the Europe PMC helpdesk on +44 (0)1937 546699 or email: firstname.lastname@example.org.
Approval of the PDF receipt and web version of the manuscript requires review and authorisation.
Authorisation is usually given by the PI - but the PI can also nominate another to do this on his/her behalf.
In cases where research has been undertaken by staff other than the PI (eg research assistants), it might be more practical to grant approving rights to the actual author of the paper - not the named PI.
Submitted papers are not processed until approval is given.
Once approved, the citation in PubMed - and the full text in PubMed Central/Europe PMC - will cite the authors as listed in the manuscript, irrespective of whether or not this includes the PI as a named author.
What, when and how
The version of the paper that should be archived is the final version that is accepted for journal publication and includes all modifications from the publishing peer-review process.
When self-archiving, the publisher's PDF version should not be deposited.
All author depositions should be made via Europe PMC plus. View a quick reference guide detailing the submission process on the Europe PMC plus website.
Depositing your monographs and book chapters
Authors of research monographs or book chapters funded by Wellcome should use the deposit form to archive work for inclusion in PMC Bookshelf and Europe PMC.
To deposit a journal article please use Europe PMC plus.
Differentiating between book series and journals
It may be unclear whether your work is being published in a journal or as part of a book series.
Some journals indexed in MEDLINE are marketed as book series. However, we count these as journals because all publications indexed by MEDLINE have been submitted for indexing as journals by the publisher.
Articles published within such a series should be deposited in PubMed Central and licensed under the Creative Commons, Attribution licence (CC-BY).
If you’re still unsure, you can check the publication status or email email@example.com.
Using the deposit form
The copyright holder or their representative must complete the monograph and book chapter deposit form.
To complete the form you will need the following:
- relevant Wellcome grant number or grantholder name
- full text monograph or book chapter file(s), plus associated metadata files if available (this should be the final version of your monograph or book chapter)
- licence details of the publication
- embargo release date, if applicable.
If you have any questions or need help completing the form, please email firstname.lastname@example.org.
Depositing in OAPEN
Wellcome is collaborating with Open Access Publishing in European Networks (OAPEN).
OAPEN will automatically add open access Wellcome-funded books in PubMed Bookshelf and Europe PMC to its collection.